Operations

Stock Control That Scales With Your Warehouses — Not Against Them

Qwetzal's Inventory Management System gives you real-time visibility across warehouses, vendors, and purchase cycles — so you always know what's on the shelf before your customers ask.

All products

Overview

Stop Guessing What's In Stock. Start Knowing.

Spreadsheets and disconnected tools create stockouts, over-ordering, and audit nightmares. Our inventory platform centralizes products, warehouses, vendors, and movement history in one SaaS system — built for teams that move fast and can't afford inventory surprises.

Warehouse and inventory operations management

Platform capabilities

Everything Your Warehouse Team Needs — In One System

From purchase requests to goods receipt and dispatch, every inventory touchpoint is tracked, permissioned, and reportable:

Real-time stock across multiple warehouses — available, reserved, and in-transit quantities
Procurement workflows with purchase requests, approvals, GRN, and vendor-linked history
Smart reorder points with automated low-stock alerts and replenishment suggestions
Barcode and SKU management with batch tracking and expiry date monitoring
Role-based access for warehouse staff, procurement, finance, and leadership
Export-ready reports for audits, tax filing, and supplier reconciliation

Why Qwetzal

SaaS Built for Operators, Not Just IT Teams

We've deployed inventory systems for logistics firms, distributors, and retail chains — we know the difference between a demo and a system your floor team actually uses every day.

Customize modules, warehouses, and approval chains to match your workflow. Launch in weeks, not months — with a codebase you own and can extend.

Problem solving

Inventory Chaos Costs You Sales — We Fix the Root Causes

Most inventory failures are not warehouse problems. They are visibility, process, and system problems.

Teams lose revenue when stock counts live in spreadsheets, purchase approvals happen over email, and no one trusts the same number at the same time.

What stood in the way

Stock truth fragmented across warehouses, spreadsheets, and legacy tools
Purchase and GRN workflows stuck in email chains with no audit trail
Stockouts and overstocking because reorder rules are manual or missing
Month-end reconciliation takes days because movement history is incomplete
No role-based control — anyone can edit numbers without accountability

How the platform solves it

Qwetzal's Inventory Management System replaces guesswork with governed workflows and live stock intelligence.

Single source of truth for stock across warehouses, SKUs, batches, and reservations
Procurement pipeline from request → approval → PO → GRN with full traceability
Automated reorder alerts based on min levels, lead time, and consumption patterns
Movement ledger for every inward, outward, transfer, and adjustment event
Role-based permissions for warehouse, procurement, finance, and leadership teams

Case study

How a regional distributor cut stockouts by 38% in 90 days

Multi-warehouse distribution firm Logistics & distribution

A mid-size distributor running three warehouses and 4,000+ SKUs was losing orders due to inaccurate stock visibility and slow procurement cycles.

The challenge

Warehouse teams updated stock in spreadsheets while procurement raised POs in a separate tool. Sales committed inventory that operations could not fulfil. Month-end audits required manual reconciliation across three locations.

The solution

We deployed the Inventory Management System with multi-warehouse stock sync, approval-based procurement, barcode-ready SKU management, and automated low-stock alerts tied to vendor lead times.

38%

Reduction in stockout incidents within 90 days

52%

Faster purchase-to-GRN cycle time

3→1

Warehouses consolidated onto one live stock ledger

6 hrs

Month-end reconciliation down from 3 days

We stopped promising stock we did not have. Sales and warehouse finally look at the same number.

Operations Director

Regional distribution company

Before & after

Measurable change once the platform went live.

Once inventory became authoritative, sales commitments, procurement, and finance stopped debating which spreadsheet was correct.

Stock visibility

Sales needed live availability; warehouse updated counts end-of-day.

Before

Teams worked off stale spreadsheet exports — overselling was common during peak weeks.

After

Real-time stock across warehouses with reserved and in-transit quantities visible to sales and ops.

Procurement speed

Reorder decisions depended on one person checking multiple files.

Before

PO creation took 2–3 days of email back-and-forth with no approval history.

After

Digital requests, one-click approvals, and vendor-linked GRN in under 24 hours.

Audit readiness

Finance needed movement history for tax and supplier reconciliation.

Before

Auditors received incomplete logs reconstructed from invoices and manual notes.

After

Export-ready movement ledger with user, timestamp, and warehouse context for every transaction.

FAQ

Questions teams ask before they buy.

Can we manage multiple warehouses and transfer stock between them? +

Yes. Each warehouse maintains its own stock position with inter-warehouse transfer workflows, in-transit tracking, and consolidated reporting for leadership.

Does the system support barcode scanning and batch tracking? +

SKU and batch management is built in. Barcode integration can be added based on your hardware and warehouse process.

How do purchase approvals work? +

You define approval chains by amount, category, or warehouse. Every request, approval, rejection, and PO conversion is logged with timestamps and user identity.

Can we integrate with our existing accounting software? +

We provide export formats and API hooks for common accounting tools. During discovery we map your chart of accounts and invoice flow.

How long does implementation take? +

A single-warehouse deployment typically goes live in 4–6 weeks. Multi-warehouse rollouts with procurement customisation run 8–12 weeks with phased go-live.

Do we own the codebase or is it subscription-only? +

We offer both SaaS hosting and licensed deployment. You can white-label the product under your brand with full module customisation.

Certifications & Recognition